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EGrAMS Updates and Information:

The EGrAMS Homepage is frequently updated with important information and news for IDPH's grantee community. Scroll down for more information on the following key topics:

Dear Valued Partner,  
 
As promised in last week’s email, IDPH is committed to maintaining an open line of communication between the department and our partners. We are writing to inform you that the Temporary Restraining Order (TRO) issued last week by a federal court has been extended. As a result, funding for critical programs and communities will continue through March 12, 2026. We will continue to work closely with our colleagues at the Office of the Governor and the Illinois Attorney General as Judicial proceedings progress during these unprecedented times.  
 
We understand how important stability and clarity are for your planning and operations. The IDPH team is carefully monitoring updates to ensure we can provide you with the most accurate information in real time.
 
Thank you for your continued partnership and support.  
Jacob Cisco 
Chief Financial Officer   
Illinois Department of Public Health 
 

March 2026 Updates

1. The Office of Performance Management name has officially been changed to the Grants Division within the Bureau of Finance under the Office of Administrative Affairs.
2. The Fiscal Year 2027 Internal Controls Questionnaire (ICQ) is available for grantees to complete on the GATA Grantee Portal. This must be completed by grantees before FY27 grants can be executed.”

2. Attention Grantees: Your organization must declare an Indirect Cost Rate (ICR) via the GATA Grantee Portal if planning to charge indirect costs to your awarded grant(s). (7000.420(e)5).

• The “make election” option within the Grantee Portal – Indirect Cost Rate Election System (ICRES) is available 3 months prior to the fiscal year start and remains open through the fiscal year end. An election can be made any time during the fiscal year.

4. Experiencing Issues or have questions! Please submit a helpdesk ticket at Grants Division Helpdesk Submissions Link

5. The Illinois Department of Public Health will be transitioning to another grant management system. Updates will be posted on this page and were shared at our January 2026 meeting.
   • As part of this process, we will email all grantee EGrAMS users to remove inactive accounts and bounce-back emails. If you have not received an email from us and want to be added to the new system, please contact DPH.GrantReview@illinois.gov with your name and agency. If you want to be excluded from the new system, reply to the email or contact DPH.GrantReview@illinois.gov.

6. The GATA Administrative Rules were amended March 20, 2025, to increase the single audit requirement threshold, due to the 2 CFR Part 200 revisions issued by the Office of Management and Budget (OMB) on April 22, 2024, as well as to increase the program-specific audit and financial statement audit requirement thresholds.

• All audit threshold revisions are applicable to awardees with a fiscal year beginning on or after October 1, 2024. If an awardee’s fiscal year began prior to October 1, 2024, the previous audit thresholds will apply.

• The memo issued by GATU/GOMB, which provides guidance on GATA Administrative Rules update can be found here:Microsoft Word - GATA JCAR Audit Threshold Update Memo - September 2025.docx

It has also been posted to the Announcements Section on the GATA website and on the GATA Grantee Portal.
 

March 2026 Reminders

1. Reports must be submitted on time:
   • If expected reports are not available, please submit a helpdesk ticket Grants Division Helpdesk Submissions Link

• If you have not already, please review the financial progress report guide by going to the Training Materials tab and select Tutorials. Under the Instructional Guides section, select EGrAMS Financial Progress Reports – Grantee Guide (Updated 8/2025).
• Please ensure that if expenditures are $5,000 or more, on any line item, for the reporting period you must have at least one supporting document.

2. Reminder to Review Personnel Budgeting in EGrAMS:
   • This is a reminder to please review your active grants in EGrAMS to ensure that no personnel listed on the grants are budgeted over 100% across all active awards.
   • If any staff are currently over budgeted, please complete the appropriate Line-Item Transfer(s) to correct the allocation. Personnel must not be budgeted over 100%.

3. Important links for users new to EGrAMS: On the left-side column on the EGrAMS homepage, select Training Materials:
   • Getting Started in EGrAMS – Applicant Guide (Instructions on how to create a user profile)
   • EGrAMS Instructional Guide – Application Entry and Submission (Instructions on how to initiate and submit a grant application)
   • If you need extra support to help navigate EGrAMS and/or the Grant life cycle, please complete a OPM Helpdesk Ticket and select Technical Assistance Group (TAG), on the dropdown responses for question “what category does your issue pertain to?

4. We have several tutorials available; see below. After signing into EGrAMS, navigate to Training Materials > Tutorials
   • How to pull Risk Assessment Data and Complete Exhibit E (Grantors)
   • How to compile a 250K packet (Grantors)
   • How to Assign Grant Monitors (Grantors)
   • How to return a non-competitive grant application for corrections (Grantors)
   • How to submit a line-item transfer request (Grantees)
   • How to approve a line-item transfer request (Grantors)
   • How to approve a line-item transfer (Grantors)
   • EGrAMS Financial Progress Report Guide – (Grantee) – Updated 8/2025
     1. This guide overviews the EGrAMS financial reporting process and functionality. The updates cover how to complete electronic signature of financial progress reports. As well as guidance regarding what type of documents to use to support expenditures and when supporting documentation is required.

2. GRANT ACCOUNTABILITY AND TRANSPARENCY ACT (GATA) (updated 3/4/2026)