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Date : Dec-04-25

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Welcome to EGrAMS!

EGrAMS is an Electronic Grants Administration & Management System utilized by the Illinois Department of Public Health (IDPH) for end-to-end grants management. This tool allows applicants, grantees, and grantors to interact in a web based setting, enabling greater awareness, accountability, and analysis throughout the life cycle of a grant.

EGrAMS Updates and Information:

The EGrAMS Homepage is frequently updated with important information and news for IDPH's grantee community. Scroll down for more information on the following key topics:

December 2025 Updates

The Illinois Department of Public Health will be transitioning to another grant management system. Updates will be posted on this page and shared at our scheduled January meeting.

As part of this process, we will email all grantee EGrAMS users to remove inactive accounts and bounce-back emails. If you have not received an email from us and want to be added to the new system, please contact DPH.GrantReview@illinois.gov with your name and agency. If you want to be excluded from the new system, reply to the email or contact DPH.GrantReview@illinois.gov.

The GATA Administrative Rules were amended March 20, 2025, to increase the single audit requirement threshold, due to the 2 CFR Part 200 revisions issued by the Office of Management and Budget (OMB) on April 22, 2024, as well as to increase the program-specific audit and financial statement audit requirement thresholds.

All audit threshold revisions are applicable to awardees with a fiscal year beginning on or after October 1, 2024. If an awardee’s fiscal year began prior to October 1, 2024, the previous audit thresholds will apply.

The memo issued by GATU/GOMB, which provides guidance on GATA Administrative Rules update can be found here:

Microsoft Word - GATA JCAR Audit Threshold Update Memo - September 2025.docx

It has also been posted to the Announcements Section on the GATA website and on the GATA Grantee Portal.

We have several new tutorials available; see below.

After signing into EGrAMS, navigate to Training Materials > Tutorials

1. How to pull Risk Assessment Data and Complete Exhibit E (Grantors)
2. How to compile a 250K packet (Grantors)
3. How to Assign Grant Monitors (Grantors)
4. How to return a non-competitive grant application for corrections (Grantors)
5. How to submit a line-item transfer request (Grantees)
6. How to approve a line-item transfer request (Grantors)
7. How to approve a line-item transfer (Grantors)
8. EGrAMS Financial Progress Report Guide – (Grantee) – Updated 8/2025
9. This guide overviews the EGrAMS financial reporting process and functionality. The updates cover how to complete electronic signature of financial progress reports. As well as guidance regarding what type of documents to use to support expenditures and when supporting documentation is required.

December 2025 Reminders

First quarter reports were due October 31^st. If you have not submitted your first quarter reports, please do so as soon as possible.

If you have not already, please review the financial progress report guide by going to the Training Materials tab and select Tutorials. Under the Instructional Guides section, select EGrAMS Financial Progress Reports – Grantee Guide (Updated 8/2025).

Please ensure that if expenditures are $5,000 or more, on any line item, for the reporting period you must have at least one supporting document.

Experiencing Issues or have questions! Please submit a helpdesk ticket at OPM Helpdesk Mailbox Submissions
Important links for users new to EGrAMS:

On the left-side column on the EGrAMS homepage, select Training Materials:

1. Getting Started in EGrAMS – Applicant Guide (Instructions on how to create a user profile)
2. EGrAMS Instructional Guide – Application Entry and Submission (Instructions on how to initiate and submit a grant application)
3. If you need extra support to help navigate EGrAMS and/or the Grant life cycle, please complete a OPM Helpdesk Ticket and select Technical Assistance Group (TAG), on the dropdown responses for question “what category does your issue pertain to?

2. GRANT ACCOUNTABILITY AND TRANSPARENCY ACT (GATA) IMPLEMENTATION (Last updated 10/19/2018)

Final GATA Administrative Rules
The Final GATA Administrative Rules were approved a published in the 10/19/2018 Illinois Register. The rules can be found on the GATA Webiste at grants.illinois.gov or by clicking HERE.

Centralized Indirect Cost Rate System
In alignment with GATA, an indirect cost proposal or rate election must be initiated with the Centralized Indirect Cost Rate system (CROWE) upon notice of award. The indirect cost rate proposal or rate election must be completed no later than three (3) months after the effective date of the State award. First time applicants with the State of Illinois will be invited to negotiate their indirect cost rate when selected to receive funding. Indirect cost rate proposals are approved by the Cognizant Agency.

3. HELPDESK TIPS – Updated 01/18/18

Yellow Book

Each screen in EGrAMS displays a Yellow Book icon Screen help documents at the top left of the page. Select this icon to view a step-by-step instruction module to help navigate that screen. Additional training materials can be found under the Training Materials tab.

ERROR VALIDATION
A +Info icon has been added to the error message pop up window. This icon provides additional information regarding the cause and solution for most common errors.

When viewing errors in an application, click the checkbox next to each error code to go to the page with the error.

HOW TO USE THE LOOKUP FEATURE
In EGrAMS, users utilize the Lookup Tool to complete search criteria. When searching for an item in the Lookup Tool, you may use the percent sign '%' as a 'wild card' to search. Place it before, after or on both sides of a word, words, or part of a word.

Examples include:

%Primary' when Primary is the last word
'Primary%' when Primary is the first word
'%Primary%' when Primary is contained in the selection